The White Hart Golf Society

Minutes of AGM held 14 January 2023

1 Agenda: By email before AGM

2 Apologies from Committee: Dan Cheek (late arrival)

meeting started 3.15pm, closed 4.15pm.

3 Approval of prior minutes: last AGM 08 Jan 2022 was Agreed

4 Treasurer’s Report up to 31 Dec 2022:

Note to accounts:

• ¹ Signwriting cost is estimated.
• ² No deposits were yet paid out to 2023 venues as at 31 Dec 2022.

5 Membership:

a)      Leavers: Alan Smith, Colin Bell, Daniel Douglas, Dave Gardiner, Eddie Morgan, James McKay, Stephen Bell.

b)      New members 2023: Martin Riddell, Sean Harper, Paul McAuley, Billy Glover

c)       New members must submit 3 full scorecards (signed & witnessed by another full WHGS member) before official WHGS handicap is given to qualify for monthly competition wins.

d)      Membership count: 2023 stands at 28 full members.

e)      We make best endeavours to book enough tee spots in busy months - entry cut-off into monthly competitions is Monday noon beforehand – first come first served.

6 Society subscription for 2023:

a)      It was agreed to change rule 12 and re-align WHGS year-end to September, so we finish in better weather going forward. This will truncate current year to 9 months.

b)      The next society year runs from October 2023 to September 2024.

c)       £60 subs to be paid latest by Rutland Water on 11 March 2023.

d)      Monthly cash prizes as per society rules 19, 20 & 21 remain unchanged.

e)      Monthly green fees remain averaged out at £30 per month for members (disregard costs on Golfsoc - you pay £30 per match)

7 Handicap Secretary report:

a)      New handicaps were adopted closest to World Handicap System (WHS).

b)      Rule 13 - now using Golfsoc closest version of WHS for handicaps.

c)       Rule 14 – handicap adjustments for 1^st or 2^nd place remains.

d)      Rule 15 – ‘event handicap’ carries over to next game member plays.

e)      Rule 16 – ‘event handicap’ is temporary and removed after use.

8 Society Rules:

a)      Rule 18 – check gross scores with player/marker after each round – last resort is disqualification if cards are not clear for scoring.

b)      Rule 24 – late withdrawal after competition entry may result in full cost of actual green fees to the member if the society cannot negotiate a refund.

c)       Updated rules will be posted on Golfsoc website for 2023.

9 Committee Members 2023:

a)      Chairman asked if any member to join committee and help run society - there were none. Committee agreed to continue but with notice from Chairman to stand down next year and give someone else chance to lead direction of society.

b)      Captain Simon Wilson, Vice-Captain Dan Cheek, Webmaster Brian Bell, Treasurer Colin Clarke, Handicap Sec Jim Darrah, Chairman Mark Smith

10 Any Other Business:

a)      The White Hart pub agreed to make an area available to us for gathering after matches to enter score cards and have post-match get together.

b)      The  honours board will continue to be most wins in a season with a tiebreaker in the first month following if so required.

c)       Jim Darrah will sponsor a new order of merit trophy for the society’s most consistent player – details to be confirmed.

d)      Members would like some 2023 events to be fun games like a Texas scramble, captain’s day or 3-club challenge – detail to be confirmed.

e)      An overnight away game emailed out by Phil Bissaker had little response from members. Will send out another request but need commitment if we are to proceed with any booking. Possibly looking at October 2023.

END